Video meeting controls

Last Updated : Jan 16, 2025 |

The following table lists the meeting control options Avaya Cloud Office Mobile App displays on your meeting window during an active video meeting:

Icon

Icon name

Icon description
the Join audio icon

Join audio
To select how to join your audio in the video meeting. The following options are available to join your audio:

  • Use internet audio: To join your audio using your computer. When you select this option, Avaya Cloud Office Desktop App changes the the Join audio icon icon to the Mute icon.

  • Dial in: To call a number to join your audio.

  • Call me: To answer a phone call to join your audio.

  • Join without audio: To enter the meeting without joining your audio.
the Mute icon

Mute microphone

To mute your microphone.

Tapping the Mute icon turns off your microphone and changes the icon to the Unmute icon.
the Unmute icon

Unmute microphone

To unmute your microphone.

Tapping the Unmute icon turns on your microphone and changes the icon to the Mute icon.
the Stop video icon

Stop video

To turn off your camera.

Tapping the Stop video icon turns off your camera and changes the icon to the Start video icon.
the Start video icon

Start video

To turn on your camera.

Tapping the Start video icon turns on your camera and changes the icon to the Stop video icon.
the Share icon

Share

To share your screen, camera view, or whiteboard with the meeting participants.
the Participants icon

Participants

To display the Participants window.

On the Participants window, you can view the list of meeting participants and invite more participants to the meeting.

The number next to the icon indicates the number of participants in the meeting.
the Chat icon

Chat

To display the Chat window.

The Chat window enables you to adjust the chat settings, message participants, and download the chat history.

You can send messages to all participants or privately message a participant.
the Reactions icon

Reactions

To display the Reactions pane.

On the Reactions pane, you can adjust the reaction settings, raise your hand in the meeting, give feedback to the speaker, and inform meeting participants of your availability.
the Start or resume recording icon

Start recording

To record the meeting.

Tapping the Start or resume recording icon starts recording and changes the icon to the Pause recording icon.
the Pause recording icon

Pause

To pause the recording.

Tapping the Pause recording icon pauses the recording and changes the icon to the Start or resume recording icon.
the Breakout icon

Breakout

To display the Breakout window.

You can create up to 50 breakout rooms and assign participants to separate groups.
the More icon

More

To access the following options:

  • Start recording

  • Connect audio

  • Share whiteboard

  • Virtual background

  • Enable closed captions

  • Start transcription

  • Show notes

  • Turn on End-to-end encryption

  • Handoff to room

  • Settings

Decreasing the meeting window width moves some meeting icons to the More menu.

the Whiteboard icon

Share whiteboard

To share a virtual drawing board with the meeting participants.
the Background and effects icon

Virtual background

To change your background or use effects to improve the video quality.
the Enable closed captions icon

Enable closed captions

To enable and disable real-time captioning.
the Start transcription icon

Start transcription

To start audio transcription. You can access meeting transcriptions later.
the Show notes icon

Show notes

To display the Notes pane.

On the Notes pane, you can take private or public notes and review your meeting notes.
the Settings icon

Settings

To display the Settings window.

On the Settings window, you can configure your interface and audio preferences for the meeting.
the Turn on End-to-end encryption icon

Turn on End-to-end encryption

To turn on and off end-to-end encryption.

Turning on end-to-end encryption makes the following features unavailable:

  • Recording

  • Transcription

  • Joining by phone

  • Closed captions
the Handoff to room icon

Handoff to room

To hand off the meeting to a room.
the Leave icon

Leave

To leave the meeting.

If you are the host, you can end the meeting for everyone.
the Meeting Information icon

Meeting information

To view the meeting details.
the Connection status icon

Connection status

To view the connection status.