Recording a Message

Última actualización : Feb 09, 2024 |

About this task

You can record a message and send it to another mailbox or several mailboxes at the same time.

  • Recordings must be at least 3 seconds long. The system will automatically delete any messages that are shorter.

  • If you regularly forward messages to the same group of people, you can create and use a mailing list. See Mailing Lists.

  • You can configure your mailbox to set address before sending or after. See Addressing a Message Before You Record.

Procedure

  1. Log in to your mailbox. See Logging In.
  2. To select recording, press 1. After the tone, start recording your message:

    • Press # to end the recording or press 1 to edit the recording that has just been made.

    • To stop/start recording: Press 1.

    • To rewind the recording: Press 2.

    • To play back the recording: Press 23.

    • To delete the recording: Press *3.

    • To approve the recording: Press #.

  3. Voicemail prompts you to enter the forwarding addresses:
    1. To switch between entering addresses by extension number or by matching user names, press *2.
    2. Enter a mailbox number (or dial the required name) and then press #.
    3. To select and add a mailing list (see Mailing Lists), press *5 . Press # to select one of your own lists. Otherwise, enter the mailbox number of the list owner and press #. Enter the number of the list and press #.
    4. Repeat until you have entered all the mailboxes to which you want to forward the message.
    5. To delete the last number you entered, press *3.
    6. Press # to finish addressing.
  4. If required, select one of the following options:

    • To mark the message as private: Press 1. Private messages cannot be forwarded to users other than the original recipients.

    • To mark the message as priority: Press 2. Priority messages are played before new messages.

  5. Press # to send copies of the message to other mailboxes.
Related information
Other Options