Checklist for preparing content for Localization

Last Updated : Mar 11, 2025 |
Prolog information
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Ensure that you complete every step in this checklist before you deliver the content to Localization. Some of these items require an investment of time, such as completing an editorial review and the associated updates. If there are items that you cannot complete, ensure that you have discussed those items with your Localization Project Manager. It is critical that you prepare the content well and release by the scheduled date.
Important:
This is a mandatory checklist, and you must mark each item when you complete the task.
Failure to complete these items according to schedule can result in changes after translation, which increases our costs and can cause delays.
No.
Task
Description
Quality checks
1.
Run a spell check on your content.
2.
Submit your content for an editorial review and make the updates.
3.
Run a Validator output and ensure that all issues are addressed.
Content
4.
Ensure a manual line break at the end of the mainbooktitle is included in the bookmap for publications to be produced as PDF.
5.
Ensure that all strings from the product interface are set up for reuse.
Reuse and localization
6
Ensure that no conrefs used in bookmap titles, topic titles, and index.
7.
Ensure that you use uicontrol and wintitle:
  • Only to reference an item on the user interface (UI)
  • Do not use as common words in a sentence even if you must use the same word or phrase.
Images
8.
Ensure that all images with embedded text are created in SVG.
Creating a new vector image in Inkscape
9.
Select the Enable translation management box in the Properties for all SVG images with text to be translated.
Do not enable translation management for topics or images that do not include text to be translated.
10.
Validate that all SVG images allow for text expansion.
11.
Validate that all image elements have alt text.
Avoid any punctuation marks in the alt text.
12.
Reuse icons that are used more than once.
Before you deliver
13.
Check log files and ensure that all errors are corrected.
14.
Remove all change tracking from topics.
15.
Release the publication version.
Checklist for releasing a publication.
16.
For a new project, inform the Localization coordinator to get the new user group added to the ServiceUser.
Related links
Delivering content to localization