Scheduling meetings

Last Updated : Aug 08, 2024 |
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Schedule meetings to communicate and collaborate with your colleagues and external guest. You can use the following options to schedule meetings:
  • Outlook web calendar: To schedule your meetings throughweb calendar and send meeting invites.
  • Outlook app calendar: To schedule your meetings throughapp calendar and send meeting invites.
  • Google Calendar: To schedule your meetings throughCalendar and send meeting invites.
  • Calendar app: To schedule your meetings through the default calendar application of your operating system.
  • Meeting info: To copy the meeting information and share it individually with the meeting participants.
If you schedule your meeting with a calendar option,launches the meeting scheduler of your selected calendar and fills in the meeting information. In the meeting scheduler, you can add invitees and make any final changes to your meeting.
To send automatic meeting invites to the participants, you must useweb calendar,app calendar, orCalendar.
Your external guests withoutaccounts can instantly join your meeting through the link in the meeting invite.
  1. On the side menu bar, click the Video tab.
  2. On the Upcoming meetings tab, click Schedule.
    STEP RESULT:
    displays the Schedule a meeting window.
  3. In the Meeting title field, type a name for your meeting.
  4. In the Date field, select a date for your meeting.
  5. In the Time field, select a starting time for your meeting.
  6. In the Duration field, select a duration for your meeting.
  7. To send automatic invites, do the following:
    1. From the Schedule using list, select one of the following options:
      ADDITIONAL INFORMATION:
      • Outlook web calendar
      • Outlook app calendar
      • Google Calendar
      displays the Create team and invite members check box.
    2. Select the Create team and invite members check box.
      ADDITIONAL INFORMATION:
      displays the Team name and Members fields.
    3. In the Members field, type the name of your contact or email address.
      ADDITIONAL INFORMATION:
      You can only use email addresses to invite external guests.
  8. Modify the remaining settings.
  9. Click Schedule.