Globally editing tasks in a timetable

Last Updated : Dec 31, 2019 |

About this task

This topic provides the procedure for changing multiple tasks in a timetable to use a common date, time, or printer destination. For example, you may want to run all reports within a timetable so that instead of reporting on data for today (relative date: 0), the reports will use data from yesterday (relative date: -1). Using the global edit feature can change the dates used for these reports in a simple series of steps instead of modifying each task separately. This feature can also be used to modify tasks that have different values for times, dates, or printer destinations so that all specified tasks use consistent values.

Before you begin

The following items should be read and understood before making global edits to timetable tasks:

Only the owner of the timetable or an administrator can globally edit a timetable.
If an error is made during a global edit, CMS displays an error message describing the nature of the problem. All errors must be corrected before CMS allows you to complete the modifications.

Procedure

From the CMS main menu, press F4 (Keep).
Select Timetable and press the Enter key.

CMS displays the Timetable window.
Press Ctrl+Z.

The fields in the window are cleared of all default information.
In the Timetable name field, enter the name of the timetable containing the tasks to modify globally.
Press the Enter key.

CMS shifts focus to the action list.
Using the arrow keys, highlight Find one and press the Enter key.

CMS locates the timetable and populates the remaining fields with the information from the timetable.
Press the Enter key.

CMS shifts focus to the action list.
Using the arrow keys, highlight Get contents and press the Enter key.

CMS displays the Timetable: Get Contents window.
In the Task(s) field, enter the tasks to modify using the following methods:
- Range - For example, 1-50.
- Separate values - For example, 1;3;6;7.
- Combination - For example, 1;3-7;10.
After the tasks to globally edit have been specified, press the Enter key.

CMS shifts focus to the action list.
Using the arrow keys, highlight Global edit and press the Enter key.

CMS displays the Timetable: Get contents: Global edit window.
Place an x in the field that will be changed for all specified tasks.
In the field to the right of the selected option, enter one or more values as necessary.

To have multiple reports retrieve call center data that occurred at 2:00 PM, place an x in the Times option and enter 2:00 PM or 14:00 in the associated field to the right.

For the Date/Dates option, enter dates in either MM/DD/YY format or the relative format based on today (0 for today, -1 for yesterday). You can separate individual data entry items with semicolons (;) and value ranges with hyphens (-) between entries.
Press the Enter key.

CMS shifts focus to the action list.
Using the arrow keys, highlight Confirm and press the Enter key.

CMS displays the Timetable: Get Contents: Global Edit: Confirm window.

This window is used to confirm the tasks that will be modified. No changes have been made at this point. If some specified tasks do not appear in the confirmation window, it is because those tasks do not use the data specified when they are run. For example, some reports only use a date value to retrieve information; therefore, changing the time value will not modify this task. If the tasks listed in this window are not correct, you can go back to the previous windows and make adjustments as necessary.
Select the Exit SLK.

CMS closes the Timetable: Get Contents: Global Edit: Confirm window.
If you are satisfied with the changes, press the Enter key.

CMS shifts focus to the action list.
Using the arrow keys, highlight Modify and press the Enter key.

CMS modifies the tasks in this timetable with the data values specified, closes the Timetable: Get contents: Global edit window, and displays Successful in the status line when the operation is complete.
Close the Timetable: Get contents: Global edit by selecting the Exit SLK.