Allowing Access to the External Storage by Other Users

Last Updated : Aug 02, 2021 |

About this task

Other users can be granted permission to access the archives listing file. In order to do this, the user will need a Google user account.

Access then requires:

  • The email address associated with the Google user account is added to the archive bucket's permissions.

  • They access the archive using a browser which is logged in using the Google user account.

Procedure

  1. Follow the same process as used for the initial administrator access (see Google Administrator Access to the External Storage) to obtain the URL of the listing page.
  2. Paste the Link URL into the document or email being prepared for sending to the other user.
  3. Grant the users email account permission to access the archive folder.
  4. In the objects list, click on the bucket name.
  5. Click on the name of the folder used to store the archived recordings.
  6. Select Permissions.

    • Note that the following is only an example. Google storage supports a range of methods and levels at which permissions can be granted. However, in all cases, ensure that the permissions cover access to all the files in the storage folder and any sub-folders.

  7. Select Add members.
    1. In New Members, enter the email address of the user's Google account.
    2. From Select a role, select Storage Legacy | Storage Bucket Reader.
    3. Click Save.
  8. Locate the VRLArchiveRecordings.html file. To speed up finding the file, enter VRL in the filter box to show only matching file names.
  9. Click on the file name to display the file details.
  10. The Link URL is the key value required. Right-click on the value and select Copy link address. Paste the link into the email or document being prepared for the other user. Note that you need to create permissions for the other user to access the files.
  11. Send the details for accessing the listings file to the user.
Related information
Archiving Recordings to External Storage