Select an unassigned extension and assign it to a user. When you assign an extension to a user, Avaya Cloud Office™ moves this user to the Users with Extensions page.
Procedure
From the Admin Portal homepage, click Users > User List > Unassigned Extensions.
Click the unassigned extension to assign.
On the extension details page, in the Setup Option section, select one of the following options:
Send invite: Send a welcome email to the user or users with an activation link.
Activate by assigning credentials: Assign credentials to the user or users. You must create a password, a PIN, and a security question with an answer for the user. Users do not receive a welcome email.
When you select Activate by assigning credentials, Avaya Cloud Office Service Web displays the Credentials section alongside the New User Info and Settings sections.
Activate later: Set up users now, but activate them later. Users do not receive a welcome email.
If you select Activate by assigning credentials, do the following:
In the Credentials section, complete the Password, Reenter Password, PIN, and Reenter PIN fields.
From the Security Question list, select a security question for the user.
In the Answer field, type an answer for the security question on behalf of the user.
Optional To set an emergency response location for the user, in the Emergency Response Location section, click Add.
In the New User Info section, complete the following fields:
First Name
Last Name
Email Address
Optional To require the user to have a unique email ID, select Users require unique email IDs.
This option is available only when activating by assigning credentials or activating later.
Optional Click Verify Email Uniqueness.
If the email address is unique, Avaya Cloud Office Service Web displays a notification window confirming its uniqueness.
If the email address is not unique, Avaya Cloud Office Service Web displays the Duplicate Email Association window from where you can edit duplicate email addresses.
Optional To change the extension number, in the Extension Number field, edit the number.
Optional Complete the following fields:
Contact Phone
You can select the Publish in Company Directory check box to publish the user's contact phone in the company directory.
Mobile Phone
You can select the Publish in Company Directory check box to publish the user's mobile phone number in the company directory.
Job Title
Department
Optional If you have multiple sites, select one from the Site list.
Optional To modify the user's role, under Assigned Role, click Edit Role and select a new role.
In the Settings section, select the user language, greeting language, and regional format.
Optional Select or clear the following check boxes:
Yes, I would like to receive information on product education, training materials, etc.
Include User in Company Directory
Click Save.
This button changes to Save & Enable when activating by assigning credentials.
